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Executive Administrative Assistant

Description

Blackberry Farm provides a world class hospitality experience for our guests. Our attention to every detail, impeccable service, unique activity offerings and outstanding cuisine have helped Blackberry Farm earn its pedigree as one of the most celebrated small luxury resorts in the world.

  • James Beard Award Winner- Outstanding Service
  • James Beard Award Winner- Best Wine Program
  • James Beard Award Winner- Best Chef Southeast
  • Travel & Leisure Magazine- #1 Resort in North America
  • Andrew Harper- #1 Food and Wine Resort
  • Travel & Leisure Magazine- #1 Service in North America
  • 4,200 Acre Working Farm setting the standard for Farm to Table Cuisine

SUMMARY

Blackberry Farm is in search of an Executive Administrative Assistant with a detail focused mindset, and a passion for Hospitality. The Executive Administrative Assistant would support our President, and work closely with the Blackberry Farm Marketing Department to provide assistance through scheduling, planning, communications, travel arrangements and oversight of the Blackberry Farm Foundation. The idea candidate is a strong communicator through both written and verbal communication with excellent organizational skills and a passion for serving others. The Executive Administrative Assistant will perform a wide variety of confidential, administrative and special project functions as well as assist with personal administrative duties.

ESSENTIAL DUTIES AND RESPONSIBILITIESinclude the following. Other duties may be assigned.

  • Create and maintain filing systems
  • Plan and coordinate all travel arrangements including transportation, lodging and meals
  • Update and maintain the calendar and schedule
  • Review and maintain email correspondence and organization
  • Maintain organization of the office
  • Attend senior level and board meetings in order to take minutes
  • Administrate Blackberry Farm Foundation
  • Administrate Blackberry Farm and Strategic Plans for the future
  • Code and scan all invoices to turn in to accounting
  • Complete other duties as requested
Qualifications

Must comply with all company policies and procedures.

To perform the essential functions of this position regular and consistent attendance is required.

Must be able to work well with other Team Members, Managers and interact with our guests.

EDUCATION and/or EXPERIENCE

  • College Graduate Preferred
  • 3-5 years experience as an Executive Assistant to a CEO or Owner

LANGUAGE SKILLS

  • Must have excellent verbal and written communication skills
  • Requires the ability to speak to others with poise, voice control, and confidence using correct English and well-modulated voice
  • Requires the ability to understand and execute clerical principles and techniques
  • Ability to understand departmental policies and procedures and to make independent judgments in absence of supervision
  • Ability to learn basic techniques and functions of design in order to perform daily tasks efficiently

COMPUTER SKILLS

  • Must be excellent at Word and have a very good understanding of Microsoft Outlook, Excel and Access
  • Must be capable of learning new computer software programs quickly

MATHEMATICAL SKILLS

  • Basic math skills

PHYSICAL DEMANDS

  • 80% of job is sitting while using computer
  • Must be able to safely operate a company vehicle or golf cart

WORK ENVIRONMENT

  • 4,200 acres of Blackberry Farm property
  • General Office


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